Data Stewardship
Data Collection
TGH collects data to support its mission of promoting digital inclusion, which may include participant information, program outcomes, and other relevant metrics. Data is collected through an online survey software service, Typeform. Data collected includes:
Personal information (e.g., names, contact details)
Demographic data (e.g., age, gender, income level)
Program-related data (e.g., number of devices in the household, home internet service)
TGH collects data to support its mission of promoting digital inclusion, which may include participant information, program outcomes, and other relevant metrics. Data is collected through an online survey software service, Typeform. Data collected includes:
Personal information (e.g., names, contact details)
Demographic data (e.g., age, gender, income level)
Program-related data (e.g., number of devices in the household, home internet service)
Data Collection Principles
Participants are informed about the purpose of data collection, how their data will be used, and their rights regarding their data. Only the data necessary for program evaluation, improvement, and reporting will be collected. Data collection methods and selected softwares are designed to ensure accuracy and reliability of the information gathered.
Participants are informed about the purpose of data collection, how their data will be used, and their rights regarding their data. Only the data necessary for program evaluation, improvement, and reporting will be collected. Data collection methods and selected softwares are designed to ensure accuracy and reliability of the information gathered.
Data Storage & Security
To protect the confidentiality, integrity, and availability of data, TGH uses an online software service, AirTable. Survey data collected by Typeform is transferred to Airtable automatically via integrations and parsed to various databases based on the type of information.
Data is stored in secure databases with access restricted to authorized personnel. Cloud storage solutions are used when necessary, ensuring they comply with security standards such as encryption and access controls. Sensitive data is encrypted using industry-standard encryption protocols. Access to data is granted based on the principle of least privilege. Staff members have access only to the data necessary for their role. Regular security audits and assessments are conducted to identify and mitigate potential risks.
To protect the confidentiality, integrity, and availability of data, TGH uses an online software service, AirTable. Survey data collected by Typeform is transferred to Airtable automatically via integrations and parsed to various databases based on the type of information.
Data is stored in secure databases with access restricted to authorized personnel. Cloud storage solutions are used when necessary, ensuring they comply with security standards such as encryption and access controls. Sensitive data is encrypted using industry-standard encryption protocols. Access to data is granted based on the principle of least privilege. Staff members have access only to the data necessary for their role. Regular security audits and assessments are conducted to identify and mitigate potential risks.
Data Use
Data is used to evaluate program effectiveness, inform decision-making, and fulfill reporting requirements to stakeholders. TGH is committed to using and sharing data ethically. Data is analyzed internally to monitor program performance, identify areas for improvement, and develop strategies for achieving TGH’s mission. Aggregate, anonymized data may be shared with partners, funders, and the public to demonstrate program impact. Personally identifiable information (PII) is not shared without explicit consent. When sharing data, TGH ensures that individual participants cannot be identified by anonymizing personal information.
Data is used to evaluate program effectiveness, inform decision-making, and fulfill reporting requirements to stakeholders. TGH is committed to using and sharing data ethically. Data is analyzed internally to monitor program performance, identify areas for improvement, and develop strategies for achieving TGH’s mission. Aggregate, anonymized data may be shared with partners, funders, and the public to demonstrate program impact. Personally identifiable information (PII) is not shared without explicit consent. When sharing data, TGH ensures that individual participants cannot be identified by anonymizing personal information.
Data Retention and Disposal
Data is retained only as long as it is needed for program evaluation, reporting, and compliance with legal obligations. When data is no longer required, it is securely disposed of using methods such as data wiping, de-identification, or physical destruction of storage media.
Data is retained only as long as it is needed for program evaluation, reporting, and compliance with legal obligations. When data is no longer required, it is securely disposed of using methods such as data wiping, de-identification, or physical destruction of storage media.
Compliance and Legal Considerations
TGH complies with relevant data protection laws and regulations, including but not limited to:
TGH complies with relevant data protection laws and regulations, including but not limited to:
- General Data Protection Regulation (GDPR) (if applicable)
- Health Insurance Portability and Accountability Act (HIPAA) (if health-related data is collected)
- Children's Online Privacy Protection Act (COPPA) (if data is collected from children under 13)
- State and Local Data Privacy Laws
Data Governance and Accountability
A designated Data Steward is responsible for overseeing data management practices, ensuring compliance with this plan, and serving as a point of contact for data-related inquiries. All staff members involved in data collection, storage, and processing are trained on data privacy and security best practices. TGH will utilize the Federal Trade Commission’s Data Breach Guidance for Businesses to promptly address and mitigate any data breaches or security incidents.
A designated Data Steward is responsible for overseeing data management practices, ensuring compliance with this plan, and serving as a point of contact for data-related inquiries. All staff members involved in data collection, storage, and processing are trained on data privacy and security best practices. TGH will utilize the Federal Trade Commission’s Data Breach Guidance for Businesses to promptly address and mitigate any data breaches or security incidents.
